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Develop a Rationale for the Implementation of an Electronic Document or Record Management System
In the first part of your project report, provide a profile for the organization (which you have done in the project proposal).
In the second part of your project report, prepare a business case which includes a rationale for why an electronic document and records management system would benefit the organization. You may use any of the EDRM software listed in Assignment 2 (or any other software that you can obtain legal rights to use) as a sample system when discussing the following questions. Include in your rationale for the project the following pieces of information:
- Business opportunity describing the motivation for the project including a definition, a statement of scope, and a discussion of objectives that the project will help the organization achieve.
- What problems the electronic system would resolve including the storage of information, filing issues, and reproduction issues;
- Discuss Document Conversion Strategy
- How records would be uniquely identified;
- How the security of the information will be handled;
- How personally identifiable information will be kept private;
- How users will access the system including wireless connections;
- How users will be able to search for records; and
- Benefits and costs of the recommended solution (qualitative and quantitative) You can use projected figures in your benefit-cost analysis.
- Other factors that you feel relevant
Length requirement: no shorter than 5 pages (Single space, 12-point font size. Excluding the cover page and the bibliography)
Citation: APA format
Your assignment will be graded according to the following rubric:
|
Criteria |
Outstanding (5) |
Above Average (4) |
Average (3) |
Below Average (2) |
Missing (1) |
|
Delineation of rationale factors |
At least two additional factors were used with all the listed factors |
One additional factor was used with all the listed factors. |
All the existing factors were listed. |
Not all the existing factors were listed. |
|
|
Description of rationale |
Excellent description of rationales including five or more sentences for each |
Well written description of the rationales including effective screenshots |
Adequate description of rationale: good text and at least one screenshot |
No detailed rationales or poorly written descriptions |
|
|
Well written discussion, grammar and spelling |
Persuasive and well written document in a memo format, error free |
Good discussion in your own words, error do not interfere with meaning |
Discussed with one or more quotations from sources and few errors |
Poorly written or mainly quotations from listed sources with errors |
|
|
Uses a variety of sources of information |
Cited more than five diverse and relevant sources |
Cited four or five diverse and relevant sources |
Cited two or threesources relevant to the assignment |
Little or no use of relevant sources |
|
|
Provides analysis |
Insightful, specific, new understanding of the topic |
general examination and assessment |
Summarize various opinions with little analysis |
Little or no analysis |
|
|
Conclusion |
Stated clearly |
is stated |
illustrated |
not stated |
|
|
Timeliness |
Late submission NOT ACCEPTED! |
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